Identified needs for evidence arising from various internal and/or external sources that may be satisfied through appropriate recordkeeping action (such as creation, capture, maintenance, preservation and access). The sources include legislative and other regulatory sources, industry codes of best practice, broader government interests, external clients or stakeholders and the general public. (DIRKS Manual, Glossary) An explicit or implied condition with implications for the type of record to be produced as evidence of a business activity or how it is to be maintained. There are seven recordkeeping requirements. These give explicit or implied instructions on the: • capture of information • retention of the record • disposal conditions of the record • content to be captured • form in which the record is to be generated and retained • access to the recorded information • quality of the record. Further information on recordkeeping requirements is available in Step C of the DIRKS Manual.
Requirements arising from regulatory sources, business needs and community expectations that identify the types of records that should be created and the management framework needed in order to have, and accountably manage, all the business information that is necessary for an organisation.(State Records of New South Wales Glossary of Recordkeeping Terms at http://www.records.nsw.gov.au/publicsector/rk/glossary/P-R.htm)