Statements in statutes, regulations, or agency directives providing general and specific guidance on particular records to be created and maintained by an agency. Since each agency is legally obligated to create and maintain adequate and proper documentation of its organization, functions, and activities, it needs to issue recordkeeping requirements for all activities at all levels and for all media and to distinguish records from nonrecord materials and personal papers. (Source: 36 CFR 1220.14)
The obligations of law related to the creation, maintenance and disposition of records.
The identified needs for evidence or information arising from various documentary and oral sources that may be satisfied through appropriate recordkeeping action (such as creation, capture, maintenance, preservation and access). The sources include legislative and other regulatory sources, industry codes of best practice, broader identifiable government interests, external clients or stakeholders and the general public.