Definitions for "Records Management"
Related Terms:
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The planning, controlling, directing, organizing, training, promoting, and other managerial activities related to the creation, maintenance and use, and disposition of records to achieve adequate and proper documentation of Federal policies and transactions and effective and economical management of agency operations. Also called records administration. See also DATA ADMINISTRATION, FILES MANAGEMENT, INFORMATION RESOURCES MANAGEMENT, RECORDKEEPING.
In general, the creation, the maintenance, and the destruction of an organizations records (traditionally on paper).
Information system that captures manages and provides access to records through time.
Activities within the management of the continuum of records of an organisation which facilitate the systematic capture, control, maintenance, dissemination and disposition of the records of that organisation.
The department responsible for planning, controlling, directing, training, promoting, and performing other managerial activities involving records creation, maintenance, use, and disposition.
Resources relating to the management and administration of archives
Preservation and management of records created in an electronic format
the planning, controlling, directing, organizing, training, promoting, and other managerial activities involved with respect to records creation, records maintenance and use, and records disposition in order to achieve adequate and proper documentation of the policies and transactions of the Federal government and effective and economical management of agency operations. (44 U.S.C. 2901(2))
The act of controlling the creation, use, and disposition of records created by an office or agency. Records management helps to improve economy and efficiency in the office, ensure the regular transfer of valuable records to a records centre, and control the regular disposal of records no longer worth keeping.
The systematic control of records throughout their life cycle.
Enables an enterprise to assign a specific life cycle to individual pieces of corporate information from creation, receipt, maintenance, and use to the ultimate disposition of records. A record is not necessarily the same as a document. All documents are potential records, but not vice versa. A record is essential for the business; documents are containers of "working information." Records are documents with evidentiary value.
Purchase orders, timesheets and other accounting and HR information is often collected on paper-based media. Records management automates that process, sometimes by the conversion of paper records to digital, often by the use of web forms on intranets and extranets.
That area of general administrative management concerned with achieving accuracy, economy, and efficiency in the creation, use, maintenance, and disposition of records. [Back
The professional management of information in the physical form of records from the time records are received or created through their processing, distribution, and placement in a storage and retrieval system until either eventual elimination or identification for permanent archival retention (Robles and Langemo).
Every organisation creates records, whether in paper, film, electronic record, or some other format. Records management helps an organisation to make sure it is creating and maintaining an adequate documentary record of its functions, policies, decisions, procedures, and essential transactions. It then helps the organisation to decide which ones to keep and which ones to destroy and how best to organise them all. Hence it involves processes relating to the generation, receipt, processing, storage, retrieval, distribution, usage and retirement of an organisation's records.
the discipline and professional function of managing records to meet organisational needs, business efficiency and legal and financial accountability.
The discipline and function of designing and implementing systems to effectively and economically manage the creation, maintenance, retrieval and disposal of records, regardless of medium, in accordance with legal, professional, ethical and cultural considerations.
The systematic control of the maintenance, use and disposition of records.
The effective and efficient receipt, process ing, storage and retrieval of all project records, in whatever form (hardcopy, electronic, etc.) A good Records Management program should
The systematic control of records, on paper, microfilm, or machine readable media from their creation through maintenance and use in active and inactive files, including rapid retrieval when needed, to final disposition or archival retention.
Traditionally, the management of hard data in the form of paper or microfiche. Increasingly, the management of both hard and soft data.
Systematic control of all recorded information (regardless of physical form or characteristics) created or received by an organization. The system's objectives are to provide accurate information to the people who need it in a timely manner at the lowest possible cost from the moment of record creation, through safe storage and maintenance, to legal documented disposal.
The formal set of system records (for example, files, data) that must be retained during the Disposition Phase; the plan for collecting and storing these records.
The management of knowledge content through its complete life cycle.
The application of systematic and scientific control to recorded information required in the operation of an organization's business.
Records management is the corporate function of managing records to meet operational business needs, accountability requirements and community expectations. Records management includes the systematic capture, control, maintenance, distribution, access and disposition of records. It is primarily concerned with capturing complete, accurate and reliable evidence of organisational activity for current business purposes.
A discipline that provides life cycle management of all records from their creation or receipt through their processing, distribution, organization, and retrieval to their ultimate disposition.
The systematic control of all records from their creation, or receipt, through their processing, distribution, organization, storage, and retrieval to their ultimate disposition. (1)